Welcome to Arlyn Recruiting’s Candidate Privacy Policy. We are committed to respecting the privacy of individuals in all aspects of our business operations while safeguarding your personal information throughout our recruitment processes. This policy outlines how we collect, use, and protect your data in compliance with the Personal Information Protection and Electronic Documents Act of Canada.

Why Do We Collect Personal Information?

As a candidate using Arlyn Recruiting’s services, you are asked to provide certain pieces of information for us to provide you with the best possible service. In addition to your contact details, CV/Resume, and a description of the type of work you are looking for, your file may include the following:

• Interview notes.
• Recorded Video Meetings and Interview files.
• Information obtained through reference and background checks.
• Educational records.
• Reference letters.
• Skill testing results.

How We Use Your Information at Arlyn Recruiting

• Understand your qualifications, needs, and preferences.
• Find the best job opportunities for you that will give you the job satisfaction you are looking for.
• Fulfill our clients’ requests for information about potential job candidates.
• Assess and develop our business and operations to better service candidates and our clients.
• Provide you with the appropriate training and career transition services.
• Arlyn Recruiting never collects more personal information than is needed to fulfill these purposes, unless requested by the client and consented to by the candidate.

Disclosure of Personal Information

Your personal information is never traded, sold, or leased by Arlyn Recruiting to any external companies. Your information is only disclosed for Arlyn Recruiting’s legitimate business purposes or as required to meet legal and regulatory requirements, for example, to comply with a court order.

In the normal course of business, Arlyn Recruiting will only disclose your personal information to one of our clients if you have provided consent. As a candidate, you rely on us to share such information. Arlyn Recruiting only provides your information to employers required and requested to make an informed decision regarding your candidacy for a specific position.

Arlyn Recruiting may share information with our affiliates, partners, contractors, or other companies (collectively “representatives”) that Arlyn Recruiting uses to provide our staffing services. However, Arlyn Recruiting will only disclose limited information as required for the function that will be performed by the representative on our behalf. We also ensure that every contract we enter into with a representative clearly outlines the representative’s obligation to protect your personal information and live up to the principles of privacy.

Entities with Whom We Share Limited Information

• Background Check Providers: Organizations conducting criminal, educational, and other required checks.
• Testing Centers: Facilities where employee testing is performed.
• IT and Database Consultants: Professionals who support our data and technology needs.

Consent

Having read this policy and by accepting Arlyn Recruiting services and providing the Company with your personal information, you consent to the collection, use, and disclosure of your personal information as specified herein.

Whenever possible and when necessary, Arlyn Recruiting will obtain your express consent for uses and disclosures. For example, Arlyn Recruiting will seek your explicit consent before releasing your information to a third party for the purpose of conducting a background check.

Your consent is implied if Arlyn Recruiting believes to be using your personal information for purposes that are obvious to you. For example, if you list the names and phone numbers of your previous employers on your resume for reference checking purposes, Arlyn Recruiting will not seek your express consent before checking these references.

Retention of Personal Information

Arlyn Recruiting retains your information if you are using Arlyn’s placement services, or longer if required by law. Arlyn Recruiting will retain personal information for a minimum of one year following acceptance of a permanent employment position or unless you ask us to delete it.

If you want all your information deleted and your account removed, please email this request to [email protected] and you will receive a confirmation when this has been completed.

Marketing Communications Policy

We are committed to practicing ethical marketing by adhering to the principles of permission marketing. This means:

• Consent: We will only contact you via email, phone, or text if you have explicitly opted in to receive such communications.
• Unsubscribe: You can easily opt-out of receiving future communications at any time by following the unsubscribe link provided in our emails/messages or by contacting us directly.
• Compliance: We comply with all relevant laws and regulations, including the GDPR and CAN-SPAM Act, to protect your privacy and personal data.
• Transparency: We will clearly inform you about the types of communications you will receive and how your data will be used.
• Relevance: We strive to ensure that our communications are relevant and valuable to you.

For more information, you can review the Personal Information Protection and Electronic Documents Act to understand how we handle your personal data and comply with privacy regulations.

If you have questions or need additional help, please visit our FAQ page for more information. For concerns about our privacy practices or to discuss your personal information, you can email us at [email protected], reach out to us through our Contact Us page, or mail us at:

Arlyn Recruiting – Privacy Officer
1111 West Georgia St, 20th Floor
Vancouver, BC, V6E 4G2 

We are here to assist you and ensure your privacy and data protection needs are met.